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ADMINISTRATIVE ASSISTANT I - 77072940
Date: Aug 9, 2022
Location: EASTPOINT, FL, US, 32328
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Requisition No: 707927
Agency: Florida Fish and Wildlife Conservation Commission (FWC)
Working Title: ADMINISTRATIVE ASSISTANT I - 77072940
Position Number: 77072940
Salary: $31,200 annually (salary is non-negotiable, no moving expenses provided)
Posting Closing Date: 08/30/2022
Open Competitive Opportunity
FWC: Fish and Wildlife Research Institute (FWRI)
Section/Subsection: Marine Fisheries Research/Fisheries Independent Monitoring (FIM)
Location: Apalachicola Bay Field Lab
Supervisor: David A. Gandy
Anticipated Vacancy pending reclassification & relocation
Job Description
This is an administrative position providing high-level administrative support by performing general administrative and clerical functions, assisting staff, and handling information requests for the Fisheries-Independent Monitoring (FIM) program at the Apalachicola Bay Fish and Wildlife Research Institute (FWRI) Field Lab.
The successful candidate will provide administrative support to the Apalachicola Bay Fisheries-Independent Monitoring program, coordinate administrative work and ensure the efficient operation and flow of administrative functions. The candidate will be expected to assist with budget tracking, process purchasing card transactions and perform monthly invoice reconciliation, track purchasing activity and develop monthly reports on the budget status for administrator's review. The incumbent will process and track purchasing requisitions, Direct Orders, and payments; track and process fuel logs; maintain files and reference materials for rapid access; and act as a liaison with other FWC, FWRI, and FIM field offices.
The candidate will also handle incoming telephone calls and route or take messages as appropriate; ensure the timely submission of time records and performance reviews and review documents for accuracy; prepare travel requests and reimbursements for staff; monitor travel expenses and assist as backup travel coordinator as needed; maintain and purge section files according to retention schedules; formulate & recommend policies & procedures to increase efficiency and promote effective communication within the Fisheries-Independent Monitoring program and the Institute; be familiar with and disseminate to staff applicable FWC and FWRI rules, policies and procedures. Candidate will be expected to participate in public outreach activities and assist with other FWC-FWRI programs as required.
Minimum Requirements
A high school diploma and four years of clerical or administrative experience or a Bachelor’s degree with one year of clerical or administrative experience.
Preferred Experience
Applicants having skill in the use of personal computers and MS Office Suite are highly desired. Duties require strong attention to detail, ability to follow-up and meet deadlines. Applicants having administrative or clerical experience with the State of Florida's procurement procedures and working knowledge of Ariba On Demand, MyFloridaMarketPlace, P-Card system and policies, FLAIR, EDA, SAMAS, are encouraged to apply and may be given preference.
Knowledge, Skill(s), and Abilities
Knowledge of administrative and standard office principles, procedures and practices; personal computers and working knowledge of MS Office suite programs - Outlook, Word, Excel, Access, and PowerPoint.
Ability to organize files and other records; compile and organize data; operate general office equipment (including personal computers); communicate effectively with the public and handle telephone calls in a courteous and effective manner; the ability to communicate both verbally and in writing; work independently; organize and coordinate work assignments; solve problems; establish and maintain effective working relationships; and understand and apply applicable rules, policies, and procedures; maintain a valid driver’s license.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Nearest Major Market: Tallahassee
Apply Now: https://jobs.myflorida.com/
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